Let's Get You Booked In

Thank you so much for choosing me as your photographer. I am so excited to be a part of your big day, and I promise that I will do everything I can to make it the very best it can be.

To make it official, please fill out this form. Once you hit ‘send’, you’ll see details on how to pay your booking fee. Once that’s all done, you’re all booked in!

If you have any questions, please don’t hesitate to give me a ring.

To see my privacy policy, click here.

The Contract

THIS AGREEMENT is made between the Client hereby named in this booking form and
Emily Sandoval Photography (“Photographer”).

Engagement of Photographer

1.1 Services. Subject to the terms set out herein, Client engages Photographer to provide,
and Photographer agrees to provide, the photography services described in this Section 1.1
(the “Services”) in connection with the wedding of Client Name and Second Signer
Name(the “Wedding”).

As part of the Services, the Photographer will produce or take similar action to create
materials from Images taken on the Client’s wedding day, and edit them in a manner similar
to the images produced for as advertised on the Photographer’s website. “Images” means
photographic material, whether still or moving, created by Photographer pursuant to this
Agreement and includes, but is not limited to, transparencies, negatives, prints or digital files,
captured, recorded, stored or delivered in any type of analogue, photographic, optical,
electronic, magnetic, digital or any other medium.

The Photographer will provide the Client with a private online gallery. The gallery will be
available to the Client for 3 months after being released to the Client, unless agreed in
writing between the two parties.

In the act of engaging the Photographer, the Client agrees that they have seen work
previously produced by the Photographer and this is the style they want for their photos. This
is the style the Photographer will produce for them in their wedding photos. The Client
agrees that once their photos are delivered to them, they will not ask the Photographer to
‘re-edit’ the photos in another style.

1.2 Exclusivity. Client acknowledges and agrees that Photographer will be the exclusive
provider of the Services in coverage of the Wedding, unless otherwise agreed to by the
parties in writing.

2. Fees and Booking Fee
2.1 Fees. Client will pay Photographer the fees set out herein in this Section 2.1 (“Fees”).
Total Fee for Services: The fee for services is as follows:

£1800 for 8 hours

£300 for a second photographer to be present on the wedding day

Additional Hourly Pricing: £200

Booking fee due upon signing: £300

Remaining fee is due exactly 4 weeks before wedding date.

2.2 Booking Fee. Client acknowledges and agrees that the Booking Fee amount set out
above is due upon the signing of this Agreement and is not refundable (“Booking Fee”), so
as to fairly compensate Photographer for committing her time to provide the Services and
turning down other potential projects or clients. Both parties agree that the Booking Fee will
be credited towards the total Fees payable by Client.

2.3 Invoice. Photographer will issue an invoice to Client upon agreement of the Services
(“Invoice”). Client agrees to pay all Fees outstanding fees exactly 4 weeks before the

Wedding Date. If the fee is not delivered 20 days before the Wedding Date this contract is
considered null and void, with the Photographer not longer engaged.

3. Purpose
This agreement contains the entire understanding between the Photographer and the Client.
It supersedes all prior and simultaneous agreements between the parties. The only way to
add or change this agreement is to do so in writing, signed by all the parties.

4. The Client and Client’s Party
The Client signs and accepts the Terms and Conditions of this contract on behalf of all those
who are present at the Wedding, in other words any person who will be photographed by the
Photographer at the event, or appears in the background of other photographs.
All those present at the event, excluding the Client, are known in this contract as ‘the guests’
or ‘the Wedding party’ or ‘the Client’s party’. If one or more members of the Client’s Party is
under 18, by law considered a minor, The Client consents to the possibility of their photo
being taken as the focus of the photo or as it may appear in the background of others. The
Photographer is not responsible for any person under the age of 18.

5. Reservation
Upon your signature and receipt of the Booking Fee, the photographer will reserve the time
and date agreed upon, and will not make other reservations for that time and date. For this
reason, the Reservation Booking Fee is non-refundable, even if the date is changed or
wedding cancelled for any reason, including acts of God, fire, extreme weather, illness or
global pandemics. The Reservation Booking Fee is to be paid at time of signing the contract.
The Reservation Booking Fee is applied towards the contracted Wedding Package. The
Client understands and agrees that the entire amount owed for the Package described in the
contract is due exactly 30 days before ‘the Wedding date’ agreed in the contract.

6. Party Cooperation
Both parties agree to cheerful cooperation and communication for the best possible result
within the definition of this assignment. The Photographer is not responsible if key
individuals fail to appear, such as individuals within the Wedding Party, fail to cooperate
during the Wedding, or for failure to capture images due to details not revealed to the
Photographer prior to the Wedding. The Photographer is not responsible if wedding guests
do not cooperate and cannot be held responsible if the Client’s desired images are not
captured as a result of non-cooperative guests.

7. Shooting Time / Additions
The Photography schedule and selected methodology are designed to accomplish the goals
and wishes of the Client in a manner enjoyed by all parties. The Client and the Photographer
agree that cheerful cooperation and punctuality by all members of the client’s party are
therefore essential to that purpose. Shooting commences at the scheduled start time agreed
by both parties, stated in this contract. Should additional photography and/or travel time, that
is not included in the agreed package, be requested by the Client, it will be charged out at
£50 per half hour.

8. House Rules
The Photographer is limited by the guidelines of ceremony officials or reception site
management. Client agrees to accept the technical results of their imposition on the
Photographer. Negotiation with the officials for moderation of guidelines is the Client’s
responsibility; the Photographer will offer technical recommendations only.
Any photos produced by the Photographer are not to be edited or changed by anyone other
than the Photographer, including cropping, colour changing, or any other form of change. If
changes are required, they can only be made with written permission from the Photographer.

The Photographer will not provide the raw images under any circumstances.The
Photographer will not compete with any guests or other professional photographers, and in
such circumstances may leave the Wedding without providing a refund of any kind.

9. Digital images, Prints and Copyrights
The photographs, digital image files or prints produced by the Photographer are protected by
International Copyright law (all rights reserved) and the Photographer retains the copyright to
all photos and images produced. The Client may receive a copy of the digital photographs
on a memory stick, if it has been agreed upon as part of the Package. If so, the Client may
reproduce any images in any manner they like for sharing and enjoyment of friends and
relatives. However, the Client must obtain written permission from the Photographer prior to
the Client or their friends and relatives publishing or selling the photographs for profit. The
Photographer holds the rights to share any photos and images produced, with due
acknowledgement of clause 11 regarding minors.

10. Model Release
The Client hereby grants to the Photographer and its legal representatives and assigns, the
irrevocable and unrestricted rights to use and publish photographs of the Client and the
Client’s party, or in which the Client and the Client’s party may be included, for editorial,
trade, advertising, stock, commercial and any other purpose and in any manner and
medium; to alter the same without restriction; and to copyright the same. The Client hereby
releases the Photographer and her legal representatives and assigns from all claims and
liability relating to said photographs.

11. Parental Consent
By signing this contract, the Client accepts responsibility for any person in their Wedding
party or guests, or anyone attending the wedding under the age of 18, by law considered a

Minor, and consents to their photographs being taken by the Photographer. By signing this
contract The Client understands that all forms stated in Section 8 are applicable to the minor.
Anyone under the age of 18 is not able to sign this contract.

12. Cooperation of Client and Client’s Party
The Client is responsible for the conduct of the Client’s party. Coordination with other service
providers (Client’s Party) is necessary to complete all the photography as scheduled. The
Client should share the photography schedule with other service providers to make sure that
there are no conflicts with times. In addition, events during the Wedding should be planned
to make the best use of time for all vendors. The Photographer will not tolerate verbally or
physically abusive behaviour, nor will the Photographer share its time or compete with guest
photographers for the attention of the subjects. Unchecked conduct from either the Client,
the Wedding party, the guests or the Client’s party that interferes with photography will
seriously affect the quality of the photographs taken and increase the number of photos that
must be created. If the Client is unable to control the conduct of their guests or Wedding
party or if the conduct of any of their guests or Wedding party damages any of the
equipment of the Photographer, it will result in the early or immediate departure of the
Photographer. The Client understands that in such an event, no refund will be given and they
will incur a fine for the damage inflicted on the Photographers equipment.

13. Completion Schedule
The Client agrees that no part of the Wedding Package, including previews (if any) will be
delivered until the out-standing balance is paid in full. The Photographer agrees to deliver
the images within 3 months of the wedding date.

14. Payments and Remunerations
The entire fee is payable upon booking; once paid, this secures the date of the Wedding.
The Client understands that this is non-refundable. Payment of The Client also understands
that once paid, the total fee will be non-refundable. The Client agrees to provide a light meal
for both the primary and secondary photographers, when they have been booked for over 4

15. Limit of Liability
In the unlikely event of severe medical, nature, or other emergency it could be necessary to
retain a different photographer, or for the Photographer to not attend the Wedding. In the
event that no photographer is able to make the Wedding for one of the reasons
aforementioned, the Photographer’s liability is limited to the return of all payments received
for the event package. The limit of liability of partial loss of originals shall be a prorated
amount of the exposures lost based on the percentage of total number of originals.

16. Pre-Event Consultation
The parties agree to a pre-event consultation before the Wedding Day in order to finalise the
actual shooting times, locations, and Client’s request list (in writing) for specific photographs.
The Client will be responsible for, or have someone designated, to identify people of whom
specific photographs are desired. The Photographer will not be held accountable for not
photographing desired people if there is no one to assist in identifying people or gathering
people for group photographs.

17. Non-Guarantee
Although every possible care will be taken to produce photographs of all important and
special moments during the Wedding, the Photographer cannot place an unconditional
guarantee on the above. The Photographer will not be held responsible for any ruined

photographs due to any guests or Client’s party flashes; or any other ruined photographs
due to any other cause in or outside the Photographer’s control.

18. Performance
The performance of this contract on behalf of the Photographer shall be contingent upon
acts of God, flood, fire, warfare, government laws or regulations, electrical failure, strikes by
suppliers, global pandemics and / or conditions beyond its control.

19. Contract Validity
If any provision of this agreement is held to be invalid or unenforceable under the law, the
validity of this agreement as a whole shall not be affected, and other provisions of the
agreement shall remain in full force and effect.

20. Amendments
This contract has been freely negotiated and shall be recognised as the entirety of the
agreement, and only those changes or modifications specifically placed in writing, attached,
signed and dated by the Client and the Photographer at the time of this signing shall be
recognised as amendments to this contract.

We Accept